Privacy Policy - KLEINEN ADVISORS Executive Search

DATA PROTECTION

This Privacy Policy is intended to inform users of this website about the type, scope and purpose of the collection and use of personal data by the operator of the website [Kleinen Advisors].

The website operator takes your data protection very seriously and will treat all your personal data confidentially and in accordance with statutory regulations. New technologies and the continuous further development of the website may lead to amendments to this Privacy Policy. As a result, we recommend you read the Privacy Policy again at regular intervals. If you still have any enquiries or questions with regard to the collection of your data, you will find the contact details for the appropriate contact at the beginning of the text. You will find definitions and the terms used in Art. 4 of the General Data Protection Regulation (GDPR).

1. NAME AND CONTACT DETAILS OF THE CONTROLLER

This privacy policy applies to all data processing by:
Kleinen Advisors Verwaltungs-GmbH. Registered office Frankfurt am Main,
Managing Directors: Sylvia Maier, Christoph Kleinen

Court of registration: Frankfurt am Main
Register number: HRB 126002

2. COLLECTING AND STORING PERSONAL DATA AND THE TYPE AND PURPOSE OF ITS USE

We collect personal data within the scope of the law. We do not collect any special categories of personal data in accordance with Art. 9 of the GDPR.

a) When visiting the website

When calling up our website www.kleinen-advisors.com the browser used on your terminal will automatically send information to our website server. This information will be stored temporarily in a so-called “server log file”. Server log files are stored for a maximum of seven days. The following data is logged in this manner:

IP address of the requesting computer,
Access to the page: date, time, frequency
Date and time of the access,
Name and URL of the file called up,
Quantity of data sent
Website from which access was made (referrer URL),
Browser used and, if necessary, the operating system on your computer and the name of your access provider.

We will process the data specified for the following purposes:

Guaranteeing a smooth connection on the website,
Guaranteeing convenient use of our website,
Evaluating system security and stability and
for additional administrative purposes and to improve our offering.

The legal basis for data processing is Art. 6 (1) 1 f) of the GDPR. Our legitimate interest results from the data collection purposes listed above. We will not under any circumstances use the data collected for the purposes of drawing conclusions about you. Furthermore, we use cookies and analysis services during visits to our website. You will find more details under section 4 and 5 of this Privacy Policy.

b) When subscribing to our newsletter

If in accordance with Art. 6 (1) 1 a of the GDPR you have given your explicit consent, we will use your email address to regularly send you our newsletter. The submission of one email address is sufficient for receipt of the newsletter. It is possible to unsubscribe at any time, for example, by using a link at the end of each newsletter. Alternatively, you can send your request to unsubscribe by email to at any time.

c) If you make contact enquiries or place orders

If you have any questions, you can contact us using the contact form provided on the website. It is necessary to disclose a valid email address here so that we know where the enquiry comes from and can answer it. Additional disclosures can be given voluntarily. Data processing for the purposes of making contact with us is done as per Art. 6 (1) 1 a) of the GDPR on the basis of your voluntary consent. The personal data we collect to use the contact form will be automatically erased after the completion of your enquiry. Statutory erasure regulations will be complied with. If you make any contact enquiries or place any orders, we will process the following personal data, if this is required:

Master data, such as name, address, date of birth
Account data
Email address
The order you have placed
Earlier orders

d) For job applications

Personal data is usually collected within the scope of a job application process. You can send you application details to us by email to . In this case, after your documents have been reviewed all the personal data collected from you will be erased without delay.

In accordance with Art. 13 (1) and (2) of the GDPR, our employees will inform you in writing directly of the receipt of your documents, as well as the type and purpose of further data collection and the duration for which it will be stored.

Generally, your data will be stored for the duration of the job application and, if the position is given to you, for a further 3 months. All the data that must be collected within the scope of the job application process will be protected against unauthorised access and manipulation by technical and organisational measures. However, if you transmit your data for the purposes of a job application by email, full protection cannot be guaranteed. For this reason, we recommend you send confidential information to us by post.

If you want to send job applications by email nevertheless, we recommend you send your attachments encrypted as a zip file. You can give us the password to open the zip file by telephone. We do not collect any special categories of personal data in accordance with Art. 9 of the GDPR.

3. TRANSFERRING DATA

Your personal data will not be transmitted to third parties for any purposes other than those detailed below. We will only transmit your personal data to third parties if:

You have given your explicit consent to this as per Art. 6 (1) 1 a of the GDPR,
Transfer is required as per Art. 6 (1) 1 f of the GDPR to assert, exercise or defend against legal claims and there is no reason to assume that you have an interest requiring protection in the non-transfer of your data that outweighs this,
In the case there is a legal obligation for the transfer as per Art. 6 (1) 1 c of the GDPR and
This is legally permissible and required as per Art. 6 (1) 1 b of the GDPR to settle contractual relationships with you.

We assure you that any transfer of this data will meet statutory requirements and that data will only be transferred to third parties for the purposes detailed above. In addition, through appropriate actions and regular checks we ensure that the data we collect cannot be viewed or captured by external third parties.

4. LINKS TO OUR PARTNERS

Our offering contains links to external third-party websites that belong to our partners and other third parties. We do not have any influence over the contents of such websites. You will reach the third provider’s website by clicking on their logo. We cannot accept any liability for these external contents. The relevant provider or operator of the websites is always responsible for the contents of the linked websites. The linked websites were checked for possible breaches of the law at the time the links were set. No illegal contents were recognisable at the time the links were set. If we become aware of any breach of the law, we will remove the relevant link directly.

5. COOKIES

This website uses cookies. These are small files that your browser creates automatically and are stored on your terminal (laptop, tablet, smartphone or similar) if you visit our site. Cookies do not damage your terminal and do not contain any viruses, Trojans or other malware. Information is deposited in the cookie that results in connection with the terminal specifically used. However, this does not mean we become directly aware of your identity. The use of cookies serves firstly, to make the use of our range more pleasant for you. This is why we use so-called session cookies to recognise that you have already visited some pages of our website. These are automatically deleted after leaving our site.

Furthermore, to optimise user-friendliness we use temporary cookies, which are stored on your terminal for a certain fixed period. If you visit our site again to use our services, it is automatically recognised that you have already been to us and which entries and settings you made so you do not have to enter these again. Secondly, we use cookies to record statistics about the use of our website and to evaluate these for the purposes of optimising our offering for you. These cookies will be automatically deleted after a defined period. The data processed by cookies is required for the purposes specified to safeguard our legitimate interests and those of third parties as per Art. 6 (1) 1 f of the GDPR.

Most browsers accept cookies automatically. However, you can configure your browser so that no cookies are stored on your computer or a notice appears before a new cookie is placed. However, completely deactivating cookies can mean you cannot use all the functions of our website.

6. YOUR RIGHTS/DATA SUBJECT RIGHTS

It is a matter of course that you have rights with regard to the collection of your data. According to the applicable legislation, we are obliged to explain these rights to you. Any claim or utilisation of these rights will be free of charge to you.

You have the right:

as per Art. 15 of the GDPR to demand to be informed about your personal data that we process. In particular, you can demand to be informed about the purposes of processing, the category of personal data, the categories of recipients that disclosures of your data are or were made to, the planned storage period, the right to rectification, erasure, restriction of processing or objection, the right to complain, the origin of your data if we did not collect this and any automatic decision-making, including profiling, and, if necessary meaningful information about the details of these;
as per Art. 16 of the GDPR to demand the rectification of incorrect data or completion of your personal data that we store;
as per Art. 17 of the GDPR to demand the erasure of your personal data that we store if the processing is not required to exercise the right of freedom of speech and information, to meet a legal obligation, for reasons of public interest or to assert, exercise or defend against legal claims;
as per Art. 18 of the GDPR to demand the restriction of processing of your personal data if you dispute the accuracy of the data, processing is illegal, but you reject erasure and we no longer require the data, however, you require this to assert, exercise or defend against legal claims or as per Art. 21 of the GDPR you have objected to processing;
as per Art. 20 of the GDPR to demand receipt of your personal data that you have provided to us in a structured, common and machine-readable format or transmission to another controller;
as per Art. 7 (3) of the GDPR to withdraw any consent you have given us at any time. The consequence of this is that we must not continue data processing that is related to this consent in the future and as per Art. 77 of the GDPR you have the right to complain to a supervisory authority. This will normally be the supervisory authority of your usual place of residence or workplace or at our corporate headquarters.

If your personal data is processed on the basis of legitimate interests as per Art. 6 (1) 1 f of the GDPR, you have the right as per Art. 21 of the GDPR to object to the processing of your personal data, if there are reasons resulting from your particular situation or you object to direct advertising. In the latter case you have a general right to object, which we will implement without disclosure of a particular situation. If you want to exercise your right to withdraw consent or to object, just send an email to .

7. DATA SECURITY

As part of your visit to the website we use the common SSL/TSL procedure (Secure Socket Layer / Transport Layer Security) in combination with the respectively highest level of encryption that is supported by your browser. This is usually 256-bit encryption. If your browser does not support 256-bit encryption, we will use 128-bit v3 technology instead. You will recognise whether an individual page of our internet presence is transmitted encrypted from the closed presentation of the key or lock symbol in the lower status bar of your browser. Otherwise, we use suitable technical and organisational security measures to protect your data against accidental or deliberate manipulations, partial or complete loss, destruction or against unauthorised third-party access. Our security measures will be continuously improved in accordance with technological development.

8. TOPICALITY OF AND AMENDMENTS TO OUR PRIVACY POLICY

This Privacy Policy is currently valid and is the version of March 2021. Due to the redevelopment of our website and ranges or due to changed legal or official requirements it may be necessary to amend this Privacy Policy. You can call up and print the current Privacy Policy on the website at https://kleinen-advisors.com/datenschutz at any time.